Sub-collection Organization

Collections can be extended by including sub-collections. These can provide more internal structure or organization and may reflect existing physical arrangement (eg: boxes, folders, subfolders), topical groupings, or any other arrangement that will help users navigate the collection. Sub-collections can be multiple levels deep.

Sub-collections include all the same fields as a regular collection, and can have different cultural protocols than their parent collection.

There are two ways to create a sub-collection:

• By creating a new sub-collection from the top level collection page after the top level collection is saved.
• By assigning an existing collection as a sub-collection within the top level collection. This is useful if you already have existing collections and later want to rearrange them, or you accidentally created a collection that should have been a sub-collection.

New sub-collection

You can create a new sub-collection from a top level collection page.

1. Select the "New Sub-collection" button at the top of the top level collection page.

   

2. Create your sub-collection by going through the same processes you used to create your top level collection. Those instructions are found in the Create a Collection article.

Assign existing sub-collection

There are two different ways to assign an existing collection as a sub-collection. These are completed from the top level collection page. You can assign a sub-collection by editing the top level collection or by selecting the "Manage Collection Organization" button.

From "Edit"

1. From the top level collection page, select "Edit".

   

2. Scroll to the Sub-collections field, then select the "Select Content" button.

   

3. Select any collections you want to assign as a sub-collection by selecting the checkbox beside the collection, then select "Add Content".

   

4. Check to make sure your sub-collection was properly assigned. Then select the "Save" button at the top of the page to save your sub-collection.

   Tip

   Select the "Remove" button if you need to remove a sub-collection.

   

From "Manage Collection Organization"

1. From the top level collection page, select "Manage Collection Organization".

   

2. Start typing the sub-collection name in the text box to bring up a list of your existing sub-collections. Select the sub-collection you want to assign, then select "Add to Organization".

3. Your new sub-collection will populate under Collection. You must click and drag it under the top-level collection to assign it as a subcollection.

   Warning

   You must select and drag the sub-collection under the parent collection before saving for it to be assigned as a sub-collection.

   

4. Select "Save" to save your collection organization.

   Tip

   This is also how you create sub-collections for personal collections.