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External Embeds

User roles

Protocol steward, contributor, community record steward, curator, language steward, language contributor 

  1. Navigate to your dashboard. Select Add Media.
  2. Select the External Embed link. You can embed any resource that has an external embed code.

  3. In the External Embed field, insert the full embed code for a asset. Some examples of external embed code include:

    • Image: <embed type="image/jpg" src="image.jpg" width="300" height="200">
    • HTML page: <iframe src="https://www.example.com/" style="height:200px;width:300px"></iframe>
    • Video: <embed type="video/webm" src="video.mp4" width="400" height="300">
    • This is a required field.

  4. Enter the name of your external embed in the Name field. This is not automatically generated for external embeds.

    • This is a required field.

    Screenshot of the external embed field and name field with text filled in.

  5. Use the toggle(s) to apply cultural protocols to the media asset.

    • This is a required field.

    Tip

    While the media asset will be managed by cultural protocols, the originating website may not have similar privacy settings.

  6. Navigate to the Sharing Setting field to apply a sharing setting. Select All or Any.

    • All means that the media asset may only be shared with members belonging to ALL the protocols listed. This is the more restrictive setting.
    • Any means the asset may be shared with members of ANY of the protocols listed. This is less restrictive.
    • This is a required field.

    Tip

    All is the default setting.

    Screenshot of the cultural protocols and sharing settings fields

  7. External embeds are represented by a thumbnail image. This must be added manually as it is not automatically generated, and are often a screenshot of the embedded content.

    • Select "Choose file" to upload an image.
    • Provide alternative text for your thumbnail. This is required for all thumbnail images.
    • This is a required field.

    Screenshot of the thumbnail field with the browse button highlighted

    Screenshot of the thumbnail with alternative text filled in.

  8. In the Identifier field, provide a unique identifier for the external embed. This identifier is usually an accession number, catalogue number, or other unique identifier.

  9. Use the People field to enter the name of anyone present, named, or referenced in the media asset.

    Tip

    This field feeds into the "deceased person" media content warnings.

    • If more than one individual should be listed, use the text box to select existing people terms or add new ones.
    • Select and drag to reorder if necessary.
    • To remove a person, select the "X".

  10. Select a Media tag by entering text in the text box and selecting from the provided options. Include as many media tags as needed. Select from existing media tags or add new ones.

    Tip

    Media tags can be used to tag and locate assets within the media library (for example, oral history or newspaper). They can also be used to trigger media content warnings when that tool is enabled.

    • Select and drag to reorder if necessary.
    • To remove a media tag, select the "X".

    Screenshot of the people and media tag fields, with the appropriate information filled in.

  11. Select the "Save" button to save your media asset.